Emily for recruiters
Interview slots, feedback that never arrives, referees who ignore the first email. Emily takes the back-and-forth off your desk - booking calls, chasing clients and candidates, and keeping at it until people reply - so you can spend the day on the phone, not in your inbox.
A day with Emily
You brief Emily by email in a sentence, from your phone between calls. She emails the other side, keeps the thread moving and copies you in, so nothing depends on you remembering to chase.
Illustrative examples of how a recruiter might use Emily - not real customers or candidates.
You to you@emily-wrf.com
Screening call - Priya Shah
"Book a 20-minute screening call with priya.shah@example.com this week, mornings only, Teams link please."
Done - I've emailed Priya three morning slots this week. As soon as she picks one I'll send you both a calendar invite with a Teams link.
You to you@emily-wrf.com
Feedback - Halden Ltd
"Chase Mark at Halden for feedback on the three CVs I sent on Tuesday. Nudge again on Thursday if he's quiet, then every two days."
Chasing Mark now. If there's no reply I'll nudge on Thursday and then every two days, and stop the moment he responds. You're copied on each one.
You to you@emily-wrf.com
References - Tom Reid
"Email Tom's two referees (attached) asking for a reference for a senior analyst role. Keep chasing until both reply."
I've written to both referees on your behalf with a short, polite request. I'll follow up with anyone who hasn't replied and let you know as each reference comes in.
A candidate to you@emily-wrf.com
Application - Senior Analyst
"Please find my CV and cover letter attached for the Senior Analyst role."
Forwarded to your recruitment inbox with the CV attached, and a short 'thanks, we've received it' sent to the candidate - both set up once with a rule. Anything I'm unsure about, I check with you first.
You to you@emily-wrf.com
Three-way intro call
"Set up a 30-minute call with me, the candidate james@example.com and the hiring manager sara@example.com next week."
I've sent one group request to James and Sara with times that suit you. Once everyone agrees, the invite goes to all three of you.
You to you@emily-wrf.com
Morning brief
"Every weekday at 7:30am, send me what's in my diary today."
Set up - a short brief with today's calls every weekday (Monday to Friday) at 7:30am. Change the time or pause it whenever you like.
Emily emails candidates and clients your free slots, agrees a time and sends the invite with a video link. Group calls of up to ten people too.
Tell Emily how often to nudge. She follows up politely on your cadence and stops the moment the client replies.
Emily sends the request, chases anyone who goes quiet and tells you as each reference comes back.
Candidate updates, client summaries, polite rejections. Emily drafts and sends as your assistant, and sends anything sensitive to you first if you ask.
Connect Outlook, Google or iCloud. Emily books into it, blocks time and respects your working hours.
Give candidates your Emily address. A rule forwards CVs and applications to the right inbox, and Emily checks with you when she isn't sure.
A one-line email between calls is enough. On a UK mobile you can text her too.
Beyond booking and chasing, this is what Emily is built around - whatever desk you run.
Write the way you would to a PA: "Find an hour with Sam next week and chase the contract if he goes quiet." She asks when something isn't clear and will think a problem through with you, so she's a sounding board as well as a doer.
She does the back-and-forth with the other people, checks your calendars and just asks you to pick a time. Then she sends the invite and chases anyone who goes quiet.
Connect Google, Microsoft and Apple calendars, including more than one account of each. She checks them all before she offers a time and can keep one in sync with another.
Forward or CC her your own mail, or give your Emily address to clients, candidates and suppliers. She deals with what they send and can pass each kind of email to the right person on your team.
Rules for how she handles certain emails, notes she remembers about you and your contacts, and automations such as weekly updates, reminders and follow-ups.
She works from your files, notes and contacts, and uses live web search for anything beyond them, such as finding a local tradesperson or checking a fact.
She acts on what you ask and the rules you've set, can send you a draft first, and checks with you when she isn't sure. A message that fails sender checks is held, never acted on.
She never reads your mailbox. She sees only the emails that reach her and the calendars you connect, and your data is stored in the UK.
Email her from any provider, text her from a UK mobile, or connect her to Claude or ChatGPT and delegate from there.
Most agencies already run an ATS or CRM such as Bullhorn, Vincere or Firefish, and those tools are good at records, pipelines and bulk campaigns. Emily isn't a replacement for them. She covers the one-off, human back-and-forth that happens outside them: arranging a call with someone who hasn't replied, chasing a hiring manager for feedback, getting two referees to respond. You delegate by email in a sentence and she keeps the thread moving until it's done.
Feedback delays are one of the biggest causes of slow hires. In Totaljobs' 2025 survey of UK HR leaders, 71% named stakeholder feedback delays as a main cause of delay, and recruiters lost an average of 17.7 hours of admin per vacancy. The fix is rarely one heroic chase - it's consistent, polite follow-up that nobody forgets. Tell Emily who to chase and how often, and she does exactly that, copying you in and stopping the moment the client replies.
Scheduling tools with booking links work well when the other side is happy to click one. When they're not - a busy hiring manager, a candidate who prefers to reply by email - the back-and-forth lands on you. Emily handles it the way a good coordinator would: she emails the person with times that suit you, agrees a slot, and sends a calendar invite with a video link to everyone, then deals with reschedules in the same thread.
Emily is an assistant you delegate to by email. To keep this page honest, here's what she doesn't do:
Pricing
Start free. Pay for what you use, so quiet weeks cost little.
Includes 50 actions, then 10p per action.
Not directly. Emily has no integration with Bullhorn, Vincere, Firefish or other recruitment systems. She works alongside them by email: you brief her in a sentence and she handles the chasing and scheduling that happens outside your ATS.
Yes. Emily schedules from your calendar: she emails the other person or group with times that suit you, agrees a slot and sends a calendar invite with a video link - Teams, Google Meet, Zoom or one Emily hosts. Groups of up to ten people are supported, and reschedules are handled in the same thread.
Yes. Tell Emily who to chase and how often. She follows up politely on that cadence, copies you in and stops the moment they reply.
Yes. Emily writes as your assistant and says so. She doesn't pretend to be you.
Your account and content are stored in the UK (London). Emily doesn't read your mailbox, and we don't use your content to train AI models. The privacy policy lists every provider involved, including where AI processing happens.
£5 a month includes 50 actions, then 10p per action. There's a 14-day free trial with no card required.
Emily adapts to how you work. Explore another way to use her:
Start free today. No credit card required.
Start your 14-day free trial