Zoom integration

Using Emily with Zoom

Emily is an AI assistant that manages your meetings and calendar. When you connect Zoom, Emily can create a Zoom meeting whenever you ask and add the join link to the invitations she sends. Emily never joins, records or transcribes your meetings.

Adding Emily to your Zoom account

Prerequisites: an Emily account (start a free trial at emily.whiterabbitfoundry.com) and any Zoom account.

  1. Sign in to Emily at emily.whiterabbitfoundry.com.
  2. Go to Settings → Calendar & scheduling.
  3. Select Connect Zoom.
  4. Review the permissions on Zoom's authorization screen and select Allow.
  5. Your Zoom account email appears in Emily's settings, confirming the connection.
  6. Optionally set Zoom as your default meeting provider so new meetings use it automatically.

Trouble connecting? See troubleshooting below, or email help@emily-wrf.com.

Using Emily with Zoom

Ask Emily in plain English, in the dashboard chat or by email. Each feature and its prerequisites:

FeatureWhat to sayPrerequisites
Create a scheduled Zoom meeting"Set up a Zoom meeting tomorrow at 2pm for 30 minutes"Zoom connected
Get a reusable Zoom link"Generate a Zoom link I can reuse"Zoom connected
Add Zoom to a meeting Emily arranges"Book a call with Sam on Thursday and add a Zoom link"Zoom connected; a connected calendar
Make Zoom the default"Use Zoom for my meetings", or set it in SettingsZoom connected

Permissions used: Emily uses meeting:write:meeting to create meetings and user:read:user to show you which Zoom account is connected. Emily does not read your meeting history, recordings, chat or contacts.

Removing Emily from your Zoom account

You can remove the integration from either side, and both fully revoke access:

  • From Emily: Settings → Calendar & scheduling → Disconnect beside your Zoom account.
  • From Zoom: Zoom App Marketplace → Manage → Added Apps → Emily → Remove.

What happens when you de-authorize:

  • Emily's access to your Zoom account ends immediately; we revoke the token with Zoom.
  • Your stored Zoom access and refresh tokens are deleted from our systems.
  • Emily can no longer create Zoom meetings for you; a request for a Zoom link will prompt you to reconnect.
  • Zoom meetings already created remain in your Zoom account and existing invitations keep working. Delete them in Zoom if you no longer want them.
  • Calendar events Emily created that contain a Zoom link remain in your calendar; the link works until you delete the meeting in Zoom.
  • We retain no Zoom content: we never store recordings, transcripts, participant lists or meeting history, because we never request access to them.

To delete your Emily account and all associated data, email Emily "delete my account", or contact help@emily-wrf.com.

Troubleshooting

SymptomResolution
"No Zoom account connected" after authorisingRefresh Settings → Calendar & scheduling; if it persists, disconnect and reconnect.
Emily replies but no link appearsConfirm Zoom is connected and, if you set a default provider, that it is Zoom.
A reply takes more than a minuteRequests are queued; the dashboard Activity page shows live processing status.
Can't sign inEmail help@emily-wrf.com and we will respond promptly.